Field Service Coordinator

Job Responsibilities

• Key roles and responsibilities are;
• Receive, understand and acknowledge demand signals placed on Field Service for personnel and tooling requirements to meet all operational needs
• Support in-country visa, security and medical requirements and escalate concerns to Field Service Manager
• Travel / accommodation bookings and arrangements made with support travel provider
• Ensure correct competencies and training are in place for selection and allocation of correct personnel
• Support visa application process utilising services of travel provider
• Support to arrange pre-mobilisation and de-mobilisation TFA briefings where required
• Responsible for managing, shipping / receiving Field Service inventory of tooling and equipment. Ensuring all tooling and equipment is maintained, tested and certified as needed
• If no EthosEnergy resources are available, then work with vendor network to source competent personnel
• Provide out of hours support to cover Operational requirements
• Ensure training remains current and valid for TFA team deployment, managing Training Tracker.
• Timesheet processing and management inc inputting into system
• Administration of TFA timesheets (collate/file/record) for completion and accuracy and forward as needed
• Site travel invoice reviews and approvals
• Deputise for management of Lincoln facility, assist in arranging maintenance tasks
• Facilitate Field Service planning meetings on weekly basis
• Ensure relevant systems, planners and trackers remain updated and valid
• Ensure PPE provision is made available for TFA team
• Raise Purchase Requisitions/Orders for TFA training, PPE and small tooling
• Provide monthly utilisation report to Field Service Manager for upward reporting
• Provide PMO approved TFA overtime summary to Finance on monthly basis
• Clearly defined cost collection of each Field job and provide summary to allow comparison with PMO cost tracker

Required Skills / Knowledge

• Full working knowledge of MS Office applications (Word/Excel) and Adobe PDF
• Proven skills required in customer/ supplier communication to tight deadlines
• Oil, Gas and Industrial Service experience advantageous
• Must be capable of working unsupervised at times, therefore needs to be self-motivated team-working ethic is essential for this role

Experience

• Of working in an operations / service environment, preferably in Field Service community.

Education Requirements

• Relevant experience for the role.

Physical Requirements

• None.